ISN Expo Privacy Policy
Last updated: May 16, 2025
Welcome to ISN Expo (International Student Network, Inc.). We connect international universities with students from Latin America, India, the Middle East, and other regions through virtual and in-person events. This Privacy Policy outlines how we collect, use, share, and safeguard your personal information when you interact with our services.
1. Information We Collect
a. Personal Data
We collect personal data you voluntarily provide when you:
- Contact us through a form (name, email, university, country, message)
- Register for our events
- Subscribe to our newsletter
- Fill out other site forms
We only collect data with your knowledge and consent. When collecting personal data, we inform you of what is collected, how it will be used, and by whom.
b. Automatically Collected Data
We may also collect certain technical data through cookies and third-party tools to enhance your experience. See Section 4 for more on cookies.
2. How We Use Your Information
We use your information to:
- Respond to your inquiries
- Personalize and improve your experience
- Communicate event updates and newsletters
We do not sell, rent, or lease your personal information to third parties.
3. When We Share Your Information
Your data may be shared with:
- Trusted third-party service providers (e.g., website hosts, email platforms)
- Exhibitors you interact with during events (with your permission)
- Legal authorities when required by law
We ensure third parties are obligated to protect your data and use it only for authorized purposes.
4. Cookies and Tracking Technologies
Cookies are small files stored by your browser that help us:
- Remember your preferences
- Analyze site usage
- Enhance user experience
We use cookies from:
- Google Analytics
- HubSpot
- ActiveCampaign
- Mailchimp
You can disable cookies in your browser, but some features may be affected. Continued use of our site implies consent to our use of cookies.
5. Embedded Content
Our website may include embedded content (e.g., videos, social media posts). These function as if you visited the original site and may collect data, use cookies, or monitor your interactions.
6. Photography and Media at Events
By attending our events, you agree that ISN Expo and participating exhibitors may take and use photographs or videos that include you. These may be used for:
- Social media and websites
- Marketing materials
- Press and promotional releases
If you are the main subject of a photo, we will request your verbal consent. You can also opt out by informing staff upon arrival. To view or remove a photo, email us at [email protected].
7. Participation in Virtual Events
By attending a virtual event hosted by ISN Expo, you acknowledge and agree that your contact information, including your email address, may be shared with participating exhibitors and student attendees. These third parties may use your information for follow-up communications or marketing purposes. ISN Expo is not responsible for, nor liable for, the privacy practices or use of your data by these third parties once it has been shared.
8. Legal Basis for Processing (GDPR Compliance)
We process your data based on:
- Consent – You allow us to use your data
- Legitimate Interests – To improve our services and operations
- Contractual Obligation – To deliver services you’ve requested
- Legal Requirement – Compliance with legal obligations
9. California Privacy Rights (CCPA/CPRA)
If you are a California resident, you are granted specific rights under the California Consumer Privacy Act (CCPA) and the California Privacy Rights Act (CPRA), including:
- The right to know what personal information we collect, use, disclose, or sell.
- The right to request access to your personal information.
- The right to request deletion of your personal information.
- The right to correct inaccurate personal information.
- The right to opt out of the sale or sharing of your personal information (Note: ISN Expo does not sell or share your personal information for monetary gain).
- The right to limit the use and disclosure of sensitive personal information.
10. Your Rights & Choices
You have the right to:
- Access or correct your personal data
- Unsubscribe from marketing emails at any time
- Manage or disable cookies via browser settings
- Request deletion of your information
11. Data Security
We implement safeguards to protect your data, including:
- Secure servers
- Data encryption
- Role-based access controls
12. Third-Party Advertising (Google Ads)
We use Google Ads, which may use cookies like the DART cookie to personalize ads. You can manage ad settings via:
13. Contact Us
For questions or concerns about this Privacy Policy:
